File16
 

SEC and DFIN Closed 05/25/2020 in observance of Memorial Day Holiday - The SEC and DFIN Help Desk will be closed Monday, May 25th in observance of the Memorial Day holiday. You will not be able to submit filings. Filings that would normally be due on Monday should be submitted Tuesday (May 26th).

FILE16 Web Site FAQs

What is DFIN Solutions File16?
What are the advantages of a web-based Section 16 filing solution?
What are the key features and benefits of DFIN Solutions File16?
What are the details on DFIN Solutions’s unlimited filings subscription model?
Why does DFIN Solutions offer an unlimited filing subscription model?
Why may I need to file more Section 16 documents this year than I did last year?
How often will I be billed for DFIN Solutions File16?
How do I renew or cancel my DFIN Solutions File16 subscription?
How will the number of Multiple Reporting Owners associated with my accounts be monitored and what should I do if I need to change my account type?
Can I see a demo of DFIN Solutions’s new system?
How do I register for an account?
Whom should we contact if we have additional questions?
What If I Did Not Receive My Email Notification From the SEC?
What should I do if I need filing codes (CIK and CCC) for a reporting owner?
Where can I find answers regarding SEC form requirements and mandatory fields?

What is DFIN Solutions File16?

DFIN Solutions File16 is a secure, web-based solution developed by DFIN Solutions, the EDGAR market leader and Section 16 filing leader, to allow clients to create, manage and file Section 16 documents (SEC forms 3, 4 and 5). This solution combines the benefits of self-service and full service.

What are the advantages of a web-based Section 16 filing solution?

Leveraging the powerful capabilities of the web allows us to create a streamlined, easy-to-use self-service solution. Unlike some of the desktop applications available, a fully web-based application like DFIN Solutions File16 requires no download, installation or IT involvement.

What are the key features and benefits of DFIN Solutions File16?

Key features include:

·         Verisign-authenticated secure site with SSL encryption

·         Online registration

·         Ability to store and maintain reporting owner and subject company profiles and reuse them for future filings

·         Accounting functionality - manage holdings and transactions per Reporting Owner, automatically calculate the number of securities held after a transaction, and create and file the appropriate Form all within DFIN Solutions File16

·         Ability to create filings in a WYSIWYG environment that reflects the familiar format of the paper form

·         Ability to maintain a footnote table for easy use across multiple filings

·         Template-based Power of Attorney that can be stored with the Reporting Owner profile and filed with the SEC, if necessary

·         Ability to easily handle forms filed on behalf of multiple reporting owners

·         Automatic conversion to SEC-mandated XML format

·         Ability to print out and e-mail proofs for review

·         Complete control over test and live filing with the SEC – no need for manual intervention by DFIN Solutions

·         E-mail notification of filing

·         Unlimited filings subscription model

What are the details on DFIN Solutions’s unlimited filings subscription model?

We’re offering two types of accounts:

1.         Personal account – Appropriate for officers, directors or 10 percent beneficial owners who seek to assume the responsibility for all aspects of their SEC Section 16 compliance filings.

a. Annual subscription: $550 for unlimited filings

2.         Multiple Reporting Owner accounts – Appropriate for clients responsible for performing SEC Section 16 filings on behalf of a number of officers, directors or 10 percent beneficial owners. Fees are:

a. 1 - 10 Reporting Owners - $325 per quarter for unlimited filings
b. 11 - 25 Reporting Owners - $650 per quarter for unlimited filings
c. 26-50 Reporting Owners – $1,300 per quarter for unlimited filings.
d. 51+ Reporting Owners - $2,150 per quarter for unlimited filings
e. Pay as you go - $60 per filing. Billed monthly to your credit card.

Why does DFIN Solutions offer an unlimited filing subscription model?

We’re using an unlimited filing model for several reasons:

·         DFIN Solutions is a full-service premium provider and our solution will meet all of your needs, with no hidden charges.

·         This model is easier for you to budget and account for. If you end up filing significantly more Section 16 documents than anticipated (which is likely for the reasons outlined below), you will not exceed your budget. This will also streamline your accounts payable and be far more efficient to handle than tens or hundreds of small charges.

·         We have structured the pricing tiers so that clients will pay an average per-filing charge comparable to that of our competitors. Higher-volume clients in each tier will find DFIN Solutions File16 more cost-effective than the competition.

Why may I need to file more Section 16 documents this year than I did last year?

There are two reasons:

·         First, because of the Sarbanes-Oxley regulations, and the requirement that Section 16 compliance be disclosed, many companies have only recently started to centralize and take control of the Section 16 filings for all of their insiders. So, you may be responsible for filing on behalf of additional people this year.

·         Second, the Sarbanes-Oxley legislation increases the number of "reportable events" that require a Form 4 filing. Many people project a significant increase in the number of Form 4 filings as a result, so it will likely be unreliable to estimate your current year’s activity based on previous years’ history.

All of this makes DFIN Solutions’s unlimited filing model more attractive than a per-filing pricing model. Because of the uncertainty and the likelihood of a significant jump in filings, companies are looking for a price they can count on and budget for – DFIN Solutions offers just that in our unlimited filing subscription model.

How often will I be billed for DFIN Solutions File16?

DFIN Solutions File16 subscription fees are charged to your credit card annually for personal accounts and quarterly for multiple reporting owner accounts (the billing period). You pay for the DFIN Solutions File16 service in advance, so charges to your credit card cover use of the system for the coming 3- or 12-month period, depending on your account type. For those who prefer to be invoiced, fees will be billed for an entire year in advance, regardless of whether you select a personal or multiple reporting owner account.

How do I renew or cancel my DFIN Solutions File16 subscription?

·         You will receive an e-mail notification from DFIN Solutions File16 at least 30 days prior to the end of your billing period. It will advise you of the charges for the next billing period and explain your renewal options.

·         Your subscription will be automatically renewed, at the then current rate for that account type, unless you change your account type or cancel your subscription at least one week prior to the end of the billing period.

·         To cancel or modify your subscription, please call us at (866) 234-5316 and one of our client service representatives will be happy to assist you.

How will the number of Multiple Reporting Owners associated with my accounts be monitored and what should I do if I need to change my account type?

Reporting owner limits are programmed into the system, depending upon which of four accounts you chose. For instance, if you have an account for 11-25 reporting owners and you attempt to add a 26th reporting owner, the system will provide a notice that you are attempting to exceed the account limit and offer the option of stepping up to an account with 26-50 reporting owners. If you have questions about the various account types, or would like to change your account, call the DFIN Solutions File16 support center at (866) 234-5316.

Can I see a demo of DFIN Solutions’s new system?

Yes, you can. Simply select the “View Demo” link at the left of this screen.

How do I register for an account?

The online registration process takes just a few minutes. Your account will be activated and available for use immediately.

Click on "Register" in the blue bar on the left side of the page, or from the Welcome page, click on the "Register for an account" link.

You will be prompted to:
Select an account type,
Read and accept the terms of service, and
Enter account and billing information.
When done, click on the "Submit Registration" button. Within minutes, an email will be sent to confirm your registration.

Whom should we contact if we have additional questions?

Call (866) 234-5316 or email dfsself-filingtools@DFINsolutions.com

What If I Did Not Receive My Email Notification From the SEC?

If you filed a Test Filing, or if your Live filing was rejected, the Email Notification from the SEC contains XXX's as placeholders instead of the Form Type. Your Email system may have filtering software that recognizes the XXX's as unacceptable Email. Please check with your Technical Services to see if your system has this filtering software. You can also access any filings you do through the SEC's EDGAR filing website at https://www.edgarfiling.sec.gov. You will need your CIK, CCC and password. Enter your CIK and Passord to log in. Click on Retrieve Edit/Data on left hand side. Enter your CIK and CCC. Select Retrieve Submission Information. Enter either the Accession Number or date range to find your notification.

What should I do if I need filing codes (CIK and CCC) for a reporting owner?

You need to fill out the SEC's supplied Form ID to apply for CIK and CCC EDGAR Codes.

First, check to see whether each reporting individual - executive officers, directors and 10% owners - has a unique SEC filing code (CIK, CCC). Click here to search the SEC database by entering the reporting person's last name in the "Company Name" field to see if they already have filing codes."

If they do not have codes, follow these steps:

1.         Apply for SEC filing codes using Form ID, available on the SEC's website at: http://www.sec.gov/about/forms/formid.pdf

2.         Follow the instructions on Page 2 and complete a separate Form ID for each individual applying for a code.

3.         FAX the completed form(s) to the SEC at 202-504-2474 or 703-914-4240.

Where can I find answers regarding SEC form requirements and mandatory fields?

The SEC has published a series of frequently asked questions to assist everyone in dealing with some of the limitations of the current electronic system. FAQs 2, 4 and 5 address some of the most troublesome issues where cells in a row would normally be left blank. The link to the FAQ is: http://www.sec.gov/divisions/corpfin/sec16faq.htm